KEEP ROLLING
Evolving production during the COVID-19 pandemic.
Simply put, film production is problem solving. And our industry is facing one of the greatest challenges of our time. Our mission is to provide the production industry with guidelines that ensure the safety of all crew on and off set in the age of COVID-19. Because roughly 80% of production tasks repeat from project to project, we’ve focused on the 20% that is unique when providing risk evaluation.
More than ever, production is a team effort. This guide was created through collaboration of industry professionals in all areas of production, and will evolve as new information emerges. We encourage others to provide feedback and contribute to the development of these guidelines.
THE HEALTH OF OUR INDUSTRY RELIES ON THE INDIVIDUAL
The health of our industry relies on the health of everyone. COVID-19 presents a serious risk, but isolation is not a sustainable option for our industry, and we need to evolve the way we work to reduce the possibility of COVID-19 transmission. The virus spreads two ways: through contaminated surfaces, and through respiratory droplets transmitted (through coughing or sneezing) from person to person.
Together we can address these transmission points to ensure safe sets, but only if we are consistent, rigorous, and holistic. Below, are simplified guidelines to help mitigate the spread of COVID-19. Comprehensive requirements are described in more detail in the Department Guidelines section.
General Steps for Workplaces
- Each production must have a COVID-19 Policy, COVID-19 Coordinator, and transmission risk plan for its production.
- Ensure that anyone with symptoms of COVID-19 does not come into the workplace.
- Pre-screen workplace personnel for COVID-19 symptoms (and test when available).
- Minimize personnel in the workplace, and facilitate remote work for those not required in person.
- Maximize available space to allow physical distancing.
- Provide easy and immediate access to soap and sanitizer.
- Routinely sanitize the overall workspace throughout the day, and ensure fresh air flow.
- Remove the doors of frequently used cabinets.
- The first person to enter opens all doors and turns on lights, then disinfects all surfaces.
- Establish protocol for anyone who becomes symptomatic, and for those who have come in contact with them.
General Steps for Individuals
- Self isolate (stay at home) unless medical care is required.
- Remain at least 6 ft. away from other individuals when possible.
- Wash or sanitize hands thoroughly and frequently.
- Wear PPE (personal protective equipment) such as face shield, mask, and gloves to protect yourself and others.
- Refrain from touching public door handles, elevator buttons, and staircases with bare hands.
- When at work, use one pen and don’t lend it to others.
- Eliminate handshakes and close contact with others.
Because of the nature of the film industry, every production is different. We know that roughly 80% of tasks repeat from project to project, and can be handled by standardized checklists. But the 20% that is unique to each production requires careful risk evaluation.
Each project will need to break down the work being done and identify elements that are not covered by the standardized COVID-19 protocols. These unique moments will require analysis to identify where the risk of COVID-19 transmission could occur, and a plan to mitigate that risk prior to the work being done.
These three steps can help reduce COVID-19 transmission throughout production:
- Follow the process chart for each department and stage of production.
- Identify potential risks of COVID-19 transmission within each step.
- Find solutions that reduce the risk for those involved.
-
Art Department
-
Brief / PrepDESCRIPTION:Art team briefed on project and confirmedPEOPLE:Production Designer, Art Director, Assistants, Art PA’sLOCATION:HomeRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.
-
ShoppingDESCRIPTION:Purchasing prop/set dressing itemsPEOPLE:Art Director, AssistantsLOCATION:Stores, Online, Prop ResellersRISK:Entering highly-visited stores with the potential risk of many people not respecting social distancing.Props are not disinfected.Props or set dressing pieces are oversized or heavy, causing those carrying the items to break social distancing.RISK MITIGATION:Proper PPE before entering stores and touching props.As much online shopping as possible.Visit shops during non-peak hours.Order delivery or courier where possible.Bring trolley and hand truck trolley.
-
RentalsDESCRIPTION:Picking up props/set dressing items from rental housePEOPLE:Art Director, AssistantsLOCATION:Rental HousesRISK:Entering highly-visited stores with the potential risk of many people not respecting social distancing.Props are not disinfected.Props or set dressing pieces are oversized or heavy, causing those carrying the items to break social distancing.RISK MITIGATION:Proper PPE before entering stores and touching props.As much online shopping as possible.Visit shops during non-peak hours.Order delivery or courier where possible.Bring trolley and hand truck trolley.
-
Fuelling / TravelDESCRIPTION:Any travel during production prep and shootPEOPLE:Production Designer, Art Director, & AssistantsLOCATION:Shopping Travel, Fitting Transport, Travel to/from SetRISK:Infection risk during gas station visits or stops.Limited physical distancing with multiple people in one vehicle.Unnecessary trips made into store.RISK MITIGATION:PPE during any stops, safely discarded before re-entering vehicle.No more than one person per vehicle (or two in large vehicle).Schedule any stops and plan ahead with PPE, wipes, etc.Plan trips and itemized list before travelling.
-
Pre-productionDESCRIPTION:Props/Set Dressing approvedPEOPLE:Production Designer, Art Director, Assistants, Art PA’sLOCATION:Pre-Pro OfficeRISK:Overcrowding.Transfer of physical items.Location not properly sanitized.RISK MITIGATION:Only essential crew should be in person, all others are attending virtually.Props should be disinfected before coming to set and then sealed in clear bags.Virtual presenting of all options before meeting in person to reduce time needed in person.Have a designated person who brings the items around to be viewed.Entrusted PA comes in early and disinfects office rooms.Every person present should wear PPE and uphold safety protocol.
-
ArrivalDESCRIPTION:Check-in and prep for shootPEOPLE:Production Designer, Art Director, Assistants, Art PA’sLOCATION:On setRISK:Infected individuals permitted on set.Crowded in art/set dec area and physical distancing violated.Prop/Set Dec is handled by too many people, disinfected items are compromised.RISK MITIGATION:Check-in process with temperature check, screening questions, and liability waiver to screen anyone who may be sick.PPE provided and protocol reviewed with check-in person.Staggered arrival time to avoid crowding.Prop checklist inventory sheet with signatures to confirm all items are sprayed and sanitized when they come off the truck. Develop a process from start to finish for anything coming on set to confirm sanitization and catch anything missed.Designated people to handle the transportation of props and set dressing.
-
Set Dressing / Props To SetDESCRIPTION:Dressing the setPEOPLE:Assistants, Art PA’sLOCATION:On setRISK:Art coming on set before proper time.Unbagged art items can be a source of infection by too many assistants handling the items.Social distancing could be compromised.Oversized or heavy objects could compromise social distancing as well.RISK MITIGATION:Limit number of dressers handling dressing/props/set materials, especially once out of bags.Must come on set no earlier than scheduled.Have trolley readily available.Proper PPE is being worn.Props should wait until set dressing is finished on set. Unlikely both will be needed at the same time.Physical distancing measures in place for Art Department and in prop master area.
-
Edits / On SetDESCRIPTION:Changes between takes and shotsPEOPLE:Assistants, Art PA’sLOCATION:On setRISK:Transfer of items (props) and risk of carrying infection.Overcrowding of Art Team on set.RISK MITIGATION:When resetting props, personnel should be wearing gloves and disinfecting again.Strict guidelines must be followed when dealing with camera food.Talent uses fake props until rehearsal or 1st take.
-
WrapDESCRIPTION:Props and set dressing is safely positioned or stored overnightPEOPLE:Assistants, Art PA’sLOCATION:On setRISK:Props and set dressing not properly disinfected before EOD.RISK MITIGATION:Items no longer being used are disinfected and bagged.Items on set are disinfected before EOD.Small set dressing items are covered in plastic overnight.
-
ReturnsDESCRIPTION:Rented or returnable items returnedPEOPLE:Assistants, Art PA’sLOCATION:Rental House & StoresRISK:Entering busy retail locations.Transfer of items by art and vendor.RISK MITIGATION:Proper PPE before entering stores and touching props.As much online shopping as possible.Visit shops during non-peak hours.Order delivery or courier where possible.Use dolly for large orders where possible to reduce trips into vendor.
-
-
Camera
-
Award / BriefDESCRIPTION:Briefed on project and confirmedPEOPLE:DP, Camera DepartmentLOCATION:RemoteRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.
-
Tech ScoutDESCRIPTION:Location visit to plan shoot needsPEOPLE:DPLOCATION:On LocationRISK:Physical distancing violated during tech scout through overcrowding and transport.Location has yet to be sanitized and could infect visiting crew.RISK MITIGATION:Only required personnel on site, all others can view through virtually.Maintain physical distancing on site and PPE (mask, gloves) for all in personnel.Follow-up, virtual meeting following scout to plan details and tech needs.
-
PrepDESCRIPTION:Camera prep and specialty gear prepPEOPLE:AC’s and Specialty equipment operators (Drone, Steadicam, etc.)LOCATION:Rental HouseRISK:Rental House has not followed proper sanitization and safety measures.Equipment is not sanitized.AC’s break social distancing while in prep.RISK MITIGATION:Wear proper PPE for prep.Sanitize the work area before use.Sanitize all equipment before and after prep.Equipment should be isolated after prep until shoot.Stagger schedule to avoid multiple people together.
-
Pick UpsDESCRIPTION:Any gear picked up from rental housePEOPLE:AC’s and Specialty equipment operatorsLOCATION:Rental HouseRISK:Equipment has been opened and is not sanitized.Rental House has not followed proper sanitization and safety measures.Oversized Specialty equipment will require more than one person to move. Potential for breaking social distance boundaries.RISK MITIGATION:Wipe down the truck before pickup (including driver’s seat and passenger seat).Wipe down cases before loading onto the truck.Large items are loaded safely without breaking 6 ft. social distancing protocol.Isolate vehicle in a secure area until shoot.
-
ArrivalDESCRIPTION:Check in, screening, and arrival on setPEOPLE:DP, AC’s, Specialty equipment operatorsLOCATION:On setRISK:Truck may be contaminated overnight.Proper social distancing is not maintained upon check in due to overcrowding.Sick crew member on set.RISK MITIGATION:PPE is worn before approaching truck (driver). Before travelling to set, outside of truck must be disinfected.Designated parking/drop off area for all crew, staggered schedule for check-in.All crew screened, temp check, and waiver sign off before allowed on set.Inventory of supplies (PPE, cleaning, etc.).Belongings placed in vehicle or designated area.
-
Prep / set-upDESCRIPTION:Camera department sets up for first shotPEOPLE:DP, AC’s, Specialty equipment operatorsLOCATION:On setRISK:DP and AC’s in close contact.Camera is a high-traffic zone potential to pass contaminants.Lenses and camera equipment are contaminated by other crew.RISK MITIGATION:AC and DP take turns adjusting camera.1st AC pulls focus wirelessly from monitor.Camera equipment is moved aside to a safe area.Develop protocol for constantly wiping down commonly passed around equipment (i.e. batteries, camera cards) with isopropyl alcohol mixture or Lysol wipes.
-
ShootDESCRIPTION:While shooting and during takesPEOPLE:DP, AC’s, Specialty equipment operatorsLOCATION:On setRISK:Talent may be required to be less than 6 ft. from camera without a mask.DP and AC’s break 6 ft. social distancing protocol.Camera is in a high-traffic zone with the potential to pass contaminants.Lenses and camera equipment have potential to be contaminated by other crew.RISK MITIGATION:AC and DP take turns adjusting camera.1st AC pulls focus wirelessly from monitor.Camera equipment is moved aside to a safe area.On multi-cam shoots, assign a camera to each person.Any handoffs are left in designated area and picked up not handed off directly (e.g. lenses).
-
WrapDESCRIPTION:Load out and wrap activitiesPEOPLE:DP, AC’s, Specialty equipment operatorsLOCATION:On setRISK:Infected equipment from shoot placed on truck or touched by crew.Infected equipment returned to vendor.RISK MITIGATION:Wipe down each piece of equipment at the end of each day.Keep designated roles for runner, truck, sanitization.Secure process for loading out.Reduce paper on set (timesheets and waivers) by sending in advance or digital solution.No shared pens
-
Fuelling / TravelDESCRIPTION:Any travel during shoot and returnsPEOPLE:AC’s and Specialty equipment operatorsLOCATION:From set to rental housesRISK:Infection risk during gas station visits.Limited physical distancing with multiple people in one vehicle.RISK MITIGATION:PPE during any stops, safely discarded before re-entering vehicle.No more than one person per vehicle (or two in large vehicle).Schedule any stops and plan ahead with PPE, wipes, etc.PA purchases gas beforehand. Give G+E a container before leaving set.
-
ReturnsDESCRIPTION:Gear returned to vendorsPEOPLE:AC’s and Specialty equipment operatorsLOCATION:Rental HouseRISK:Driver coming into contact with virus between shoot and returnsRISK MITIGATION:Request proper health procedures are upheld by rental house.Do not stop or see others between wrap and returns, to avoid risk of infection (e.g. gas fill up).Wear proper PPE and sanitize if filling up, and during the return process.
-
-
Casting and Talent
-
Award / BriefDESCRIPTION:Casting agent engaged and briefed on talentPEOPLE:Casting Agency, TalentLOCATION:Remote / Casting AgencyRISK:Transmission during casting.Talent is uninformed of protocol before the process begins.RISK MITIGATION:Casting brief should include a required protocol for casting/callbacks and specific needs to protect, based on agency/client expectations and PSS limitations.Talent should be informed of measures taken for casting and set upfront.
-
Casting CallDESCRIPTION:Initial casting submission and shortlistPEOPLE:Talent, Casting Agency, Client/Agency, DirectorLOCATION:Remote / Casting AgencyRISK:Transmission between talent or to anyone attending a casting session in person.RISK MITIGATION:Self-tape for all submissions and reviewed virtually.Final selects link provided by casting agent for review to finalize callback list.Video conference call with all stakeholders to confirm callback list.
-
CallbacksDESCRIPTION:Recall session for finalizing talent selectsPEOPLE:Talent, Casting, Client/Agency, DirectorLOCATION:Casting AgencyRISK:Transmission between talent during callback session.Transmission to anyone attending in-person callbacks.RISK MITIGATION:Callbacks in-person require staggered schedules, one talent in room at a time, and limit stakeholders in the room(video feed or distanced and limited number).For interplay, cast real families where possible.Avoid any touching or interplay where possible, or maintain physical distance if unavoidable.No physical elements (no paper sign-in, printed headsheets, etc.).Upon selection, talent is provided with all PSS protocol and required to sign liability waiver BEFORE fitting.Only actor attends (no friends, family, kids waiting). If talent is over 16 parent waits in car, if talent is under 16 only one parent may attend.Distancing adhered to in holding area.Use partition shield if interplay is required, max people.
-
FittingDESCRIPTION:Wardrobe fitting for final confirmed talentPEOPLE:Talent, Wardrobe, Client/Agency, DirectorLOCATION:Production OfficeRISK:Overcrowding during fitting and assessment.Contamination from shared clothing and materials.RISK MITIGATION:See Wardrobe workflow for details.No shared clothing.Options are delivered sealed to talent to try on at home and assessed virtually.Options are sealed and left in fitting area. Stylist wears PPE if in close proximity.Assessments done virtually or by distance (outside boardroom window).No paper sign-in sheet, one person can manage and track.Temperature check and screening questions (and signed waiver received) upon arrival at fitting.
-
ArrivalDESCRIPTION:Check in and ScreeningPEOPLE:Talent, CO ID Coordinator, Production CoordinatorLOCATION:On setRISK:Infected talent permitted on set.Overcrowding during arrival.Talent wandering on set or violating protocol.RISK MITIGATION:Production Coordinator ensures talent understands check-in procedure and the importance of adherence.Designated drop-off or parking area.Check-in includes screening questions and temperature check (waiver already received from fitting).Once checked in, talent immediately taken to holding area to store belongings before wardrobe or HMU.
-
Hair / MakeupDESCRIPTION:Prepping talent for shoot in hair and makeupPEOPLE:Hairstylist, Makeup Artist, Assistants, Talent, PCLOCATION:On set - Glam AreaRISK:Overcrowding in Glam Area.Infection through close proximity or touching.RISK MITIGATION:See HMU workflow for more details.HMU wearing PPE for any prep.HMU follows protocol for set-up, application, and finishing including handwashing between each talent, distanced layout, and safe use of cosmetics.Staggered schedule so only 1 talent + HMU in area per 10 ft. radius.Schedule permits makeup and hair to be done separately to restrict talent + 1 artist only at a time.Talent should wear a mask during hair.Shield and gloves worn by artists during HMU.
-
WardrobeDESCRIPTION:Dressing talent in approved look for shootPEOPLE:Wardrobe, Assistants, Talent, PCLOCATION:On set - Wardrobe and Talent AreasRISK:Overcrowding in Wardrobe or holding area.Infection through shared clothing, passed articles, close proximity.RISK MITIGATION:See Wardrobe workflow for more details.Talent provided with approved look, cleaned and sealed, left in changing area for talent.No articles shared - if it comes off someone, it is bagged for cleaning and not reused.Wardrobe stylist following all protocol for dressing and on set when making adjustments or changes to look, including wearing gloves and face shield.
-
HoldingDESCRIPTION:Talent holding when prepped but not needed on setPEOPLE:Talent, Production CoordinatorLOCATION:On set - Talent HoldingRISK:Overcrowding in Talent holding area.Talent wandering on set or touching surfaces/items.Contamination during meals or passed items.RISK MITIGATION:Talent aware of all protocol and 6 ft. radius minimum between each talent.Talent holding area set up to meet regulations and spaced in individual areas for holding.Food safety protocol followed for any food service - see Craft workflow for more details.Only Production Coordinator or Talent PA permitted to enter the area, kept secure during holding.Safe washrooms for use that are cleaned regularly.
-
ShootDESCRIPTION:Talent On set and On CameraPEOPLE:Talent, All CrewLOCATION:On setRISK:Overcrowding on set.Talent on camera passing props or touching surfaces.RISK MITIGATION:Crowd scenes and love scenes avoided during Phase 1.Talent required to be in close proximity ideally are from the same family.PPE worn when not on camera shooting.Any props, surfaces, set pieces are sanitized before and after any talent engages with set.
-
WrapDESCRIPTION:Check-out and DeparturePEOPLE:Talent, Production Coordinator, Wardrobe, HMULOCATION:On setRISK:Used clothing left exposed.HMU touching for removals.Physical items touched during check-out.Close proximity during travel.RISK MITIGATION:Worn clothing removed and bagged immediately - sealed until washing.Makeup should be removed by talent, ideally at home - wipes can be provided by HMU.If transport is needed, talent is in a large vehicle in the back row with only one driver, wearing PPE.No paper/pen shared - waiver and invoice are electronic.Holding area sanitized immediately following departure.
-
-
Client and Agency
-
Pre-award / AwardDESCRIPTION:Bidding process through to AwardPEOPLE:Client/Agency, Director, ProductionLOCATION:Agency/Production OfficeRISK:In person meetings and transfer of items.Protocol needs not included in bid.Agency expectations not set regarding cost, timing, layout, Video Village, etc.RISK MITIGATION:Pitches done virtually, no hard copies of treatments (Prior to Award).Confirm limitations and virtual solutions on set from outset, ensure expectations are set for Video Village, backups (keys, talent, locations), schedule, and on set presence.Confirm contingency process in the event a crucial member becomes sick (DP, Director, Production Designer).Liability waiver and screening questions provided to client/agency for review. Returned signed by all stakeholders as work begins.
-
Callbacks / ScoutingDESCRIPTION:Talent Callbacks and Location ReviewPEOPLE:Client/Agency, Talent, Casting, Production, LocationsLOCATION:RemoteRISK:In-person meetings with large groups.Travel and meals.Visiting multiple locations.RISK MITIGATION:Phase 1: Callbacks should be done virtually, where possible.Phase 2: Callbacks in person require staggered schedule, one talent in room at a time, and limit stakeholders in room (video feed or distanced and limited number).For interplay, cast real families where possible.Avoid any touching or interplay where possible, or maintain physical distance if unavoidable.No physical elements (no paper sign-in, printed headsheets, etc.)Agency/client should not visit locations shortlist - if in person visit is required, should be one designated person from the agency at tech scout or final scout, with all others joining virtually.
-
PPM / FittingDESCRIPTION:Pre-production meeting, wardrobe fitting, final art reviewPEOPLE:Client/Agency, Production, Talent, Wardrobe, Art DepartmentLOCATION:Production Office/RemoteRISK:Overcrowding during PPM.Food service.In-person wardrobe fitting review.RISK MITIGATION:Remote PPM, Client & Agency, reduced attendants.Fitting - see Wardrobe for more details.Set expectations around reduced food on site.Manage any handling of items (ie. water service) to keep separated for the individual.Art - see Art Department for more details. Any art review needs done virtually if possible - in person must adhere to physical distancing with PPE, ensure no props are touched.
-
TravelDESCRIPTION:Travel to SetPEOPLE:Client/AgencyLOCATION:TravelRISK:Overcrowding of people in vehicles.RISK MITIGATION:Agency/client should restrict numbers on set.Self-travel and park in designated area/drop off. No more than 2 people in a large vehicle (e.g. van).Any agency/client drivers hired by production must be versed in protocol and follow all vehicle regulations.Drivers hired by Agency/Client should be informed of PPS protocol for any travel and stops.
-
ArrivalDESCRIPTION:Arrival and Check-inPEOPLE:Client/AgencyLOCATION:On setRISK:Infected individual permitted on set.Crowding in arrival area and physical distancing violated.RISK MITIGATION:Check-in and screening like all crew, with designated parking drop-off area.Brought to Video Village and protocol reviewed.PA can take orders for coffee,etc., No station.PPE provided for Video Village.Review designated person on set, all others in Video Village/remote.Additional screening questions and temperature check (waiver received at award).
-
ShootDESCRIPTION:Filming in progressPEOPLE:Client/AgencyLOCATION:Video Village/RemoteRISK:Communicating with multiple people in person.Overcrowding at Video Village.RISK MITIGATION:Remote viewing for anyone not mandatory on set.Video Village in dedicated area.Physical distancing protocols followed in Video Village.PPE worn.Only one person from client/agency physically on set.
-
LunchDESCRIPTION:MealsPEOPLE:Client/AgencyLOCATION:On setRISK:Mishandling of food.Overcrowding during meals.Improper disposal of waste.RISK MITIGATION:Ensure client/agency that are present have dedicated dining area with physical distancing. If possible, dine in Video Village area to restrict movement on set.Food brought to them, pre-order.See Craft for more details.
-
WrapDESCRIPTION:End of ShootPEOPLE:Client/AgencyLOCATION:On setRISK:Shaking hands/saying goodbye.Bottlenecking or overcrowding.RISK MITIGATION:Instruct departure without any handshakes.Ensure all are wearing PPE.Phase 1: No wrap dinners.Phase 2: Potential for wrap dinners at establishments following protocol.
-
-
Craft Department
-
ShoppingDESCRIPTION:Procuring any food or supplies for shootPEOPLE:CraftLOCATION:RetailersRISK:Using infected ingredients/food items.Purchasing items that risk exposure like shared or bulk items.Risk of infection during shop.RISK MITIGATION:Purchase items that are packaged individually.Clean and sanitize any items purchased for lunch prep.Secure any additional prep items (bags, wrap, etc.).Additional measures taken (mask and gloves) and cart sanitized.No handling of Cash - use tap.Secure all sanitization items like wipes, cleaner, etc.
-
Fuelling / TravelDESCRIPTION:Gas station visits during prep or to setPEOPLE:CraftLOCATION:Shopping to Prep, Prep to SetRISK:Risk of infection when filling up.RISK MITIGATION:PPE used and safely discarded during any stops.Pump wiped down.No handling of cash - use tap.
-
Prep Off-siteDESCRIPTION:Meals and subs preparationPEOPLE:CraftLOCATION:Craft KitchenRISK:Risk of infection during prep.RISK MITIGATION:Prep person to wear a mask and gloves when handling food.All food prepped into pre-packaged portions.Individual bags/packs prepped for all crew - no shared food or handed out loose snacks.
-
TransportationDESCRIPTION:Transporting craft from prep to setPEOPLE:CraftLOCATION:TravelRISK:Risk of infection during transport.RISK MITIGATION:Craft travelled by designated person and not production or taxi.Driver to wear PPE.
-
ArrivalDESCRIPTION:Check-in and Arrival On setPEOPLE:Craft, ProductionLOCATION:On setRISK:Infected person permitted on set.Food contaminated during delivery.RISK MITIGATION:Before removing craft from vehicle, check-in with screening questions, temperature check, and signing of waiver.Protocol reviewed with Key Craft person upon check in and confirming all protocol followed.Food placed in Craft Prep area and secured by driver, not handed off.
-
Set-upDESCRIPTION:Craft prep for shoot day on set and meal areaPEOPLE:Craft, Locations, ProductionLOCATION:On setRISK:Risk of infection during setup and prep of food distribution.RISK MITIGATION:Craft prep area sanitized thoroughly.Coffee poured by craft person and left in designated area.Only one person handles coffee pot/carafe.Supplies assessed for service/meals.Dining area set up in a way that adheres to physical distancing measures, and sanitized.
-
Food PrepDESCRIPTION:Any on set prep requiredPEOPLE:CraftLOCATION:On setRISK:Infection risk during any food prep or handling on set.RISK MITIGATION:Craft prep area locked off and no crew permitted.Designated people only with access, with PPE.Prepare any food or beverage needed (ie. water, coffee) and place on a designated pickup area as needed.
-
Food ServiceDESCRIPTION:Any on set food servedPEOPLE:Craft, All CrewLOCATION:On setRISK:Risk of contamination during handoff or distribution of food.RISK MITIGATION:During drop-off of food to individuals, packaged food is left on table or ledge 6 ft. or more away from crew members to adhere to social distancing standards for handoff.Departments can eat in their designated area if a group dining area does not allow for physical distancing.
-
Food DeliveryDESCRIPTION:Deliveries to setPEOPLE:Craft, All CrewLOCATION:On setRISK:Contaminated food delivered to set without proper care.RISK MITIGATION:Restrict deliveries if possible. Only deliveries coming should be confirmed to adhere to safety protocols including distancing during delivery and sanitary preparation.No deliveries during Phase 1.
-
On Set DisposalDESCRIPTION:Disposing of any uneaten food, plates and cutlery, etc.PEOPLE:Craft, All crewLOCATION:On set - Lunch AreaRISK:Garbage left around set.Multiple people touching an item.RISK MITIGATION:Multiple garbage cans throughout set.Crew must dispose all plates/napkins/cutlery themselves when finished - do not leave on the table.PA (Craft or Production) wearing PPE when emptying cans and disposed of immediately following lunch service.No packaging or napkins left on set from subs - should be consumed immediately with no waste left around.
-
CleanupDESCRIPTION:Sanitization following meal and before wrapPEOPLE:CraftLOCATION:On set - Craft and Lunch AreaRISK:Surfaces left unsanitized.Prep area contaminated.RISK MITIGATION:Lunch area surfaces wiped down immediately following meal by PA with PPE.
-
WrapDESCRIPTION:Load-out and final wrap-upPEOPLE:Craft and PAsLOCATION:On setRISK:Surfaces left unsanitized.Prep area contaminated.RISK MITIGATION:Lunch area surfaces wiped down immediately following meal by PA with PPE.
-
Off Set DisposalDESCRIPTION:Garbage and food waste thrown awayPEOPLE:CraftLOCATION:Off setRISK:Contaminated garbage or food waste touched by multiple people.RISK MITIGATION:Waste disposed of by one designated person.PPE (mask, gloves) worn and hands washed.
-
Off Set Clean UpDESCRIPTION:Wipe down food truck, garbage bins, any tables usedPEOPLE:CraftLOCATION:Off set, in secured locationRISK:Food truck is not properly cleaned at EOD (both portable kitchen and drivers area).RISK MITIGATION:Ensure cleaning procedure is upheld for cleaning equipment, trucks, and portable kitchen.
-
-
Grip and Electric
-
Brief / PrepDESCRIPTION:Grip team briefed on project and confirmedPEOPLE:GE CrewLOCATION:RemoteRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.
-
Tech ScoutDESCRIPTION:On-site visitPEOPLE:Key Grip & Gaffer, Director, Locations, DP, ProducerLOCATION:On setRISK:Physical distancing violated during tech scout through overcrowding and transport.Location has yet to be sanitized and could infect visiting crew.RISK MITIGATION:Only required personnel on site, all others can view on video call.Key Grip and Gaffer transport themselves to tech scout, or transported in large vehicle if not possible.Maintain physical distancing on site and PPE (mask, gloves) for all in person.Meet virtually following scout to plan details and tech needs.
-
Equipment PickupDESCRIPTION:Truck is picked up with equipmentPEOPLE:PA, G+ELOCATION:Off site or on locationRISK:Contaminated equipment brought to set.Contaminating truck.RISK MITIGATION:From first contact with the equipment and truck, proper PPE (mask, gloves) is worn.PU/R PA is screened and signs waiver prior to pickup.Equipment is picked up day prior, and all disinfected.Truck is stored in a secured location away from other potential contaminants (secured parking lot, driveway, or left at studio).
-
ArrivalDESCRIPTION:Check in, screening, and arrival on setPEOPLE:G+ELOCATION:On setRISK:Truck may be contaminated overnight.Proper social distancing is not maintained upon check in from overcrowding.Infected crew member working on set.RISK MITIGATION:PPE is worn before approaching truck (driver). Before travelling to set, outside of truck is sanitized.Designated parking/drop off area for all G+E crew, staggered schedule for check in.All crew screened, temp check, and waiver sign off before allowed on set.Inventory of supplies (PPE, cleaning, etc.).Belongings placed in vehicle or designated area.
-
Set-upDESCRIPTION:Set up for any scenePEOPLE:G+ELOCATION:On setRISK:Contaminated equipment from multiple people touching.Overcrowding on set or truck.RISK MITIGATION:Rigid rules about only touching what is in your department, and monitoring equipment within your responsibility.Amount of crew members on set limited and planned for.Keys review schedule and designate crew layout - who is on set, on truck, runner.Recap protocol and AM plan for placement.Physical distancing ensured through placement and flow of team.All gear coming off truck clean and sanitized by designated person.
-
ShootDESCRIPTION:Minor adjustments during takesPEOPLE:G+ELOCATION:On setRISK:Overcrowding on setMultiple people touching gear/truckRISK MITIGATION:Only essential crew allowed in truck. One grip always at truck enforcing rule.Only Key on set, all other techs distancing off set. One designated runner.Hand sanitizing/handwashing regularly, especially before/after lunch.Equipment protocol should be followed by any specialty operators like Drone, Steadicam, Russian Arm, etc. (See Camera section for more details).
-
WrapDESCRIPTION:Load out and wrap activitiesPEOPLE:G+E, ProductionLOCATION:On setRISK:Infected equipment from shoot placed on truck or touched by crew.Infected equipment returned to vendor.RISK MITIGATION:Wipe down each piece of equipment at the end of each day.Keep designated roles for runner, truck, sanitization.Secure process for loading out.Reduce paper on set (timesheets and waivers) by sending in advance or digital solutionNo shared pens.
-
Fuelling / TravelDESCRIPTION:Any travel during shoot and returnsPEOPLE:PA, G+ELOCATION:From set to rental housesRISK:Infection risk during gas station visits.Limited physical distancing with multiple people in one vehicle.RISK MITIGATION:PPE during any stops, safely discarded before re-entering vehicle.No more than one person per vehicle (or 2 if large vehicle).Schedule any stops and plan ahead with PPE, wipes, etc.PA purchases gas beforehand. Gives G+E a container before leaving set.
-
Equipment ReturnsDESCRIPTION:Gear returned to vendorsPEOPLE:PALOCATION:Rental houseRISK:Driver coming into contact with virus between shoot and returns.RISK MITIGATION:Request proper health procedures are upheld by rental house.Do not stop or see others between wrap and returns, to avoid risk of infection (e.g. gas fill up).Wear proper PPE and sanitize if filling up, and during the return process.
-
-
Hair and Makeup
-
BriefDESCRIPTION:Key HMU confirmed and briefed on projectPEOPLE:HMU, AssistantsLOCATION:HomeRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.Lead should have Health and Safety training with special attention to microbe transmission.
-
DevelopmentDESCRIPTION:Creative discussions and referencesPEOPLE:HMU, Director, Client/AgencyLOCATION:RemoteRISK:In-person meetings to review creative direction.RISK MITIGATION:Any creative discussions between HMU/Director and Production/Client Agency should be done remotely.Images shared for reference on looks and approvals done virtually.
-
Makeup TestDESCRIPTION:An in-person makeup testPEOPLE:HMU, TalentLOCATION:Studio/OfficeRISK:HMU required to test look on talent (prosthetics, wiggery, etc.).RISK MITIGATION:Avoid makeup test if possible (Phase 1).If required, should be isolated to only HMU and Talent.PPE worn by HMU throughout (gloves, shield), and by Talent (mask) for hair.
-
PrepDESCRIPTION:Preparation for shoot dayPEOPLE:HMULOCATION:VariousRISK:Protocol not adhered to at shoot or lack of supplies needed for prepping talent safely.RISK MITIGATION:Prep product, brushes, etc. with disposables and disinfected tools.Evaluate and advise additional prep time needed with social distancing in place and staggered schedules.Assess cosmetics/products needed for talent prep and isolate from kit.Check expiration dates, and confirm inventory of pallets, sanitizer for tools, disposable brushes/sponges, etc.
-
ArrivalDESCRIPTION:Check in and set up for shootPEOPLE:HMU, AssistantsLOCATION:On setRISK:Infected individual permitted on set.Crowding in Glam Area and physical distancing violated.RISK MITIGATION:Check-in process with temp check, screening questions, and liability waiver to screen anyone who may be sick.PPE provided and protocol reviewed with check-in person.Staggered arrival time to avoid crowding.Wardrobe prepped for morning - sealed wardrobe left in talent area.Designated parking and drop-off areas.Secure belongings in Glam Area and set-up station.
-
SetupDESCRIPTION:HMU set-up stations for first talentPEOPLE:Hair, Makeup, AssistantsLOCATION:Glam AreaRISK:Contaminated product used on talent.Overcrowding from insufficient space for station(s).RISK MITIGATION:Set up supplies for first look only.Prepare palettes for scraping, disposable brushes/sponges, etc. for use.Sanitize area (surface, chair, mirror) and products (brushes, combs) before talent arrival.Prepare PPE (shield or mask, gloves) for first look.
-
HairDESCRIPTION:Hairdressing and Styling of TalentPEOPLE:Hairstylists, Assistants, Wig StylistsLOCATION:Glam AreaRISK:Talent or Hair sharing infection transmission through proximity and touching.Contaminated items used on talent or shared between talent.RISK MITIGATION:All Hairstylists should wear PPE (shield, mask, gloves) and change gloves between talent.Talent should wear mask if possible during hairstyling.All brushes, combs, clips, etc. must be sanitized with alcohol before and after every use.
-
MakeupDESCRIPTION:Makeup on TalentPEOPLE:Makeup, Assistants, TalentLOCATION:Glam AreaRISK:Talent or MUA sharing infection transmission through proximity and touching.Contaminated items used on talent or shared between talent.Contaminated product applied directly to talent (e.g. lipstick).RISK MITIGATION:Expired product should not be brought to set.Wherever possible, product should be scraped and palleted. Never apply directly to talent or double dip without sanitizing.Disposable tools used - brushes where possible, sponges, wands, etc.If disposable brush is not used, must have extras to use one per talent only.PPE on artists (shield, mask, gloves) and mask on talent until it has to come off.
-
Finals / Touch-upsDESCRIPTION:Any fixes or adjustment required on setPEOPLE:HMU, TalentLOCATION:On setRISK:Overcrowding on set with touch-ups to talent.HMU touching talent during fixes.RISK MITIGATION:HMU artists should stay off set unless a special circumstance requires them close (Key can be on standby nearby).If any adjustments are needed, only one person should be near talent at a time, and wearing PPE (shield, mask, gloves).
-
WrapDESCRIPTION:Final wrap-up and load-out on shoot dayPEOPLE:HMU, TalentLOCATION:Glam AreaRISK:Transfer of bacteria during removal.Mishandling of contaminated tools or product.Transfer of infection on items like paper or pens during sign out.RISK MITIGATION:Talent should remove any makeup at home, artist can provide wipes.All used brushes and product should be bagged and sealed after each talent.Sealed items are packed safely with gloves for sanitization.All disposable items are placed in a garbage nearby throughout the day and disposed of safely by production.Do not share pens for timesheets - use digital solution or bring pen for paper timesheet.Physical receipts minimized for PM wrap - submit scans and keep hard copies to provide 7+ days after scanned and sealed.
-
SanitizationDESCRIPTION:Cleaning tools and product used during shootPEOPLE:HMULOCATION:HomeRISK:Contaminated product or tools put back in kit for next shoot.Used items mishandled by owner and infected.RISK MITIGATION:Following shoot, all non-disposable tools used cleaned with alcohol and sanitized for next project.Use a makeup cleaning spray where possible to clean any potted products that were used.Ensure no used pallets or disposable tools are returned to kit.PPE used (gloves) for sanitization.
-
-
Locations
-
ScoutDESCRIPTION:Scout/Locations briefed and location search beginsPEOPLE:Location Scout, Location Manager, Assistants/PAsLOCATION:Home/ On the RoadRISK:Visiting unsanitized locations.High risk in visiting multiple locations and individuals.RISK MITIGATION:Reduce locations visited in-person (pre-scout virtually when possible).Wear PPE (shield or mask, gloves) during in-person scouting.Adhere to social distancing for scout and travel.Safely dispose of PPE.Ensure any potential locations are briefed on PPE (leaflet) and understand requirement of staying overnight off-site.
-
TravelDESCRIPTION:Travel between locations for scouting and tech scoutPEOPLE:Location ScoutLOCATION:RemoteRISK:Engaging with the public.Transfer during stops (gas station, meals).RISK MITIGATION:Wear and refresh PPE.Adhere to physical distancing by not allowing multiple people in vehicle - travel individually or in large vehicle with 2 people max.Pay with card - use tap.Handle receipts with gloves and put away.Only obtain working meals through secure locations - pickup or drive-thru only and eat in vehicle.Safely dispose of PPE.
-
Director ScoutDESCRIPTION:Director and Scout visit location optionsPEOPLE:Location Scout, Director, ProducerLOCATION:On LocationRISK:Visiting multiple locations and engaging with public.Low physical distancing during scout and travel.RISK MITIGATION:Wear and refresh PPE.Adhere to social distancing.Refrain from touching surfaces.Safely dispose of PPE.Meet virtually after visits to discuss and plan.
-
Tech ScoutDESCRIPTION:Transport and meeting for tech scoutPEOPLE:Locations, Producer, Director, Key G+E, DPLOCATION:Shooting Location(s)RISK:Overcrowding on site.Interacting with multiple locations, public.RISK MITIGATION:Only required personnel on site, all others can view through video call.Individuals transport themselves to tech scout, or transported in large vehicle if not possible.Maintain physical distancing on site and PPE (mask, gloves) for each person and dispose of safely.Meet virtually, following scout to plan details and needs.
-
PickupsDESCRIPTION:Location supplies secured for shootPEOPLE:PALOCATION:Location Supply VendorsRISK:Unsanitized vehicles.Human interaction.Handling of unsanitized equipment.Not securing sufficient location supplies under protocol.RISK MITIGATION:Confirm with renter the vehicle has been sanitized.Wipe handles, steering wheel, etc. with disinfectant.Wear PPE and adhere to physical distancing.Confirm with equipment supplier gear is clean and bagged. Anything not sealed should be sanitized (with PPE) before loading onto truck.Safely dispose of PPE.Truck secured in isolated location overnight.
-
Prep DayDESCRIPTION:Prep for pre-light and shoot days on setPEOPLE:Locations TeamLOCATION:RemoteRISK:Interacting with crew & public.Entering unsanitized location.Not having proper equipment or preparations made for arrival on set.RISK MITIGATION:Self drive.Wear PPE.Sanitize location thoroughly.Ensure homeowners are briefed fully on PSS protocol and arranged for secure location during filming.Prep bathrooms, prep areas, house, shooting area, and assess inventory.Cover flooring and unused surfaces, greenboard location.Prep client area and ensure prep areas (wardrobe, HMU, talent holding, craft) all adhere to physical distancing protocol.Hand out PSS information to neighbours.Ensure sufficient supplies to adhere to protocol - PPE from production, location needs, signage, etc.
-
ArrivalDESCRIPTION:Screening and Check-InPEOPLE:Locations CrewLOCATION:On setRISK:Infected individual permitted on set.Crowding in arrival area and physical distancing violated.RISK MITIGATION:Check-in process with temperature check, screening questions, and liability waiver to screen anyone who may be sick.PPE provided and protocol reviewed with check-in person.Queue area clearly marked with spacing for check-in.Staggered arrival time to avoid crowding.All inventory checked for distribution.Ensure spaces are well ventilated and air purifiers are in place.
-
Set-upDESCRIPTION:Set up sanitization area and finish prep area prepPEOPLE:Locations crewLOCATION:On LocationRISK:Interacting with infected/unsanitized crewBottleneckingRISK MITIGATION:Wear PPE.Set up protective screen and distancing measures at sanitization station.Distribute and check all inventory such as hand sanitizer, soap in washrooms, etc.
-
ShootDESCRIPTION:On set maintenance during shoot dayPEOPLE:LocationsLOCATION:On setRISK:Insufficient supplies (hand sanitizer, etc.) on set.Touchpoints (door handles, surfaces) not sanitized regularly.RISK MITIGATION:Wear PPE.Sanitize surfaces and any touchpoints like door handles every hour.Ensure doors are propped open where possible.Have hand sanitizer to distribute.
-
Lunch PrepDESCRIPTION:Lunch area set-upPEOPLE:Locations, Production, CraftLOCATION:On setRISK:Touching unsanitized rentals.Overcrowding in the lunch area.Handling of packaged goods.RISK MITIGATION:Sanitize surfaces.Stagger lunch for crew where possible.Set up lunch area with physical distancing measures, or ensure department can eat in their area.Handle packages with gloves.Wash hands before and after eating.
-
Lunch WrapDESCRIPTION:Tear down lunch spacePEOPLE:Locations, ProductionLOCATION:On setRISK:Touching garbage, cutlery, or surfaces following meal.Transferred items not properly disposed of.RISK MITIGATION:Wear PPE for tear down.Wipe down all surfaces.Safely clear away all garbage - crew should be asked to dispose of their own garbage following meal.Sanitize and pack away used rentals/purchases like tables, tenting, and chairs.
-
Shoot (Location Change)DESCRIPTION:Maintenance of location, location movesPEOPLE:Locations, ProductionLOCATION:On setRISK:Changing locations.RISK MITIGATION:Ensure ample time permitted for any second location set-up.Ensure ample inventory for second location.Sanitize and prep location thoroughly, with PPE.Ensure touchpoints are minimized (prop open doors, etc.).
-
WrapDESCRIPTION:Wrap location, tear down and load outPEOPLE:Locations, ProductionLOCATION:On setRISK:Insufficient sanitization of location.Overcrowding on set.Departure and wrap-up (receipts, timesheet) with increased physical contact.RISK MITIGATION:Reduce transfers through digital receipt submission, no shared pens, and digital timesheets when possible.No handshake policy.Review checklist with COVID Coordinator.Ensure location is arranged to be deep cleaned and sanitized before location owner is permitted to return.Ensure any rentals are sanitized and secured for return.
-
ReturnsDESCRIPTION:Return location supply rentalsPEOPLE:Locations, ProductionLOCATION:VendorsRISK:Unsafe practices during returns.Non-sanitized equipment returned to vendor.RISK MITIGATION:Wear PPE.Do not touch surfaces.Refrain from touching face until hands are washed.Social distancing.Use dolly to reduce trips.
-
-
Production Crew
-
AwardDESCRIPTION:Initial brief with Producer and hiring Production teamPEOPLE:Producer, PM, Coordinator, COVID CoordinatorLOCATION:RemoteRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.All crew confirmed should sign waiver before beginning work.
-
Pre-productionDESCRIPTION:Production prep by teamPEOPLE:Producer, PM, Coordinator, COVID Coordinator, PAsLOCATION:Remote, PPMRISK:Overcrowding in office.Not following protocol.RISK MITIGATION:Stagger productions working in office.Reduce to essential crew only.Work from home where possible.Wash hands every hour, physically distance if meeting in person.Share PSS info to educate on protocols and set expectations.Ensure sufficient PPE is in inventory and booked for job.Backup Key crew and talent holding in case of anyone developing sickness (should be negotiated by EP during bidding).Ensure any protocol regarding scout, prep, and pre-pro are shared and adhered to by all parties (Tech Scout Crew, Locations, Craft, etc.).Contingency plan developed in case of crucial team member (Director, DP, Producer, Production Designer).
-
CallbacksDESCRIPTION:In person casting sessionsPEOPLE:Director, Producer, Casting, Talent, AgencyLOCATION:Casting Facility, RemoteRISK:Transmission between talent during callback session.Transmission to anyone attending in person callbacks.RISK MITIGATION:Callbacks in person require staggered schedule, one talent in room at a time, and limit stakeholders in room (video feed or distanced and limited number).For interplay, cast real families where possible.Avoid any touching or interplay where possible, or maintain physical distance if unavoidable.No physical elements (no paper sign-in, printed headsheets, etc.).Upon selection, talent is provided with all PSS protocol and required to sign liability waiver BEFORE fitting.Only actor attends (no friends, family, kids waiting). If talent is over 16 parent waits in car, if talent is under 16 only one parent may attend.Distancing adhered to in holding area.Use partition shield if interplay is required, max 2 people.
-
ScoutsDESCRIPTION:Tech Scout, Director Scout, and any visits to locations before shootPEOPLE:Director, Production, Locations, Key Crew, ADLOCATION:On LocationRISK:Overcrowding on site.Interacting with multiple locations, public.RISK MITIGATION:Only required personnel on site, all others can view through video call.Individuals transport themselves to tech scout, or transported in large vehicle if not possible.Maintain physical distancing on site and PPE (mask, gloves) for each person and dispose of safely.Meet virtually, following scout to plan details and needs.
-
PickupsDESCRIPTION:Pickups from suppliersPEOPLE:PAsLOCATION:VendorsRISK:Contaminated equipment brought to set.Crew contracting virus from infected gear.Contaminating truck.RISK MITIGATION:From first contact with the equip. and truck, proper PPE is worn.PU/R PA is screened and signs waiver prior to pick up.Equipment is picked up day prior, and all sanitized.Truck is stored in a secured location away from other potential contaminants (secured parking lot, driveway, or left at studio).
-
PPM & FittingDESCRIPTION:PPM and Wardrobe FittingPEOPLE:Director, Producer, Client/Agency, Wardrobe, FittingLOCATION:Production OfficeRISK:Overcrowding during PPM.Food service.In-person wardrobe fitting review.RISK MITIGATION:Remote PPM, Client & Agency, reduced attendants.Fitting - see Wardrobe for more details.Set expectations around reduced food on site.Manage any handling of items (ie. water service) to keep separated for the individual.
-
ArrivalDESCRIPTION:Arrival On setPEOPLE:All Production CrewLOCATION:On setRISK:Infected individual permitted on set.Crowding in wardrobe area and physical distancing violated.RISK MITIGATION:Check-in process with temperature check, screening questions, and liability waiver to screen anyone who may be sick.PPE provided and protocol reviewed with check-in person.Staggered arrival time to avoid crowding.Wardrobe prepped for morning - sealed wardrobe left in talent area.
-
Set-upDESCRIPTION:Crew setting up for the dayPEOPLE:All crewLOCATION:On setRISK:Not following protocol.Overcrowding on set.Insufficient PPE supply.RISK MITIGATION:Radios are sanitized and designated per department by 2nd AD. One person per department can pick up package of radios for team.Distribute PPE during check in.Ensure protocol is followed for all set-up activities including locations set-up, Lunch Area, craft, Talent Holding, Glam Area, and all departments.COVID Coordinator checking with all departments for adherence and any needs.
-
ShootDESCRIPTION:Activities during filmingPEOPLE:All ProductionLOCATION:On setRISK:Transfer of gear, props.Flow of crew through the set.Handling of food.Overcrowding on set.RISK MITIGATION:Transfer protocols and all PSS protocol followed.Limit crew to essential crew only on set.Remote viewing for client and agency/ physical distancing.Individually packaged foods only.COVID Coordinator monitoring all departments throughout the day for adherence and any needs.
-
Wrap (On set)DESCRIPTION:Tear down and load outPEOPLE:All ProductionLOCATION:On setRISK:Transfer of items during tear down.Insufficient sanitization of location.Overcrowding during wrap.RISK MITIGATION:Ensure proper disposal of PPE.No handshake/hug policy when saying goodbye.Ensure gear is cleaned by all departments and location arrangements are satisfactory.Review with COVID Coordinator checklist.Use virtual solutions for timesheets and receipt submission.See each department for more detail.
-
ReturnsDESCRIPTION:Return of RentalsPEOPLE:PALOCATION:VendorsRISK:Unsafe practices during returns.Non-sanitized equipment returned to vendor.RISK MITIGATION:Wear PPE.Do not touch surfaces.Refrain from touching face until hands are washed.Social distancing.Use dolly to reduce trips.
-
Project WrapDESCRIPTION:Wrap job, submit payroll, invoices, etc.PEOPLE:PM, Producer, Coordinator, ProductionLOCATION:Home, OfficeRISK:Handling paperwork.Receiving and sending product or purchases.Disposing of leftover inventory like wardrobe and art.RISK MITIGATION:Move to digital timesheets.Request email communication rather than in person.Accept digital scans of receipts with submission in sealed envelope 7 days later.Only go into production office when necessary - wrap should be done from home.Provide report (DPR) on shoot and adherence to protocol, as well as provide update on inventory for PPE to company for tracking.
-
-
Sound
-
Award / BriefDESCRIPTION:Confirming crew and reviewing protocolPEOPLE:Sound and assistantsLOCATION:RemoteRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.
-
Prep / PickupsDESCRIPTION:Preparing for shoot needs and securing equipmentPEOPLE:Sound, Assistants, ProductionLOCATION:Remote/VendorsRISK:Equipment has been opened and is not sanitized.Rental House has not followed proper sanitization and safety measures.Oversized specialty equipment will require more than one person to move. Potential for breaking social distance boundaries.RISK MITIGATION:Wipe down vehicle before pickup or packing up (including driver's seat and passenger seat).Wipe down cases before loading onto truck.All equipment sanitized with alcohol, especially those that come in close contact with others (lavs, boom wind guards, headphones, etc.).
-
ArrivalDESCRIPTION:Check-in and arrival screeningPEOPLE:Sound and AssistantsLOCATION:On setRISK:Truck may be contaminated overnight.Proper social distancing is not maintained upon check-in from overcrowding.Contaminated crew member is let on set.RISK MITIGATION:PPE is worn before approaching truck (driver). Before travelling to set, outside of truck is sanitized.Designated parking/drop off area for all crew, staggered schedule for check-in.All crew screened, temp check, and waiver sign off before allowed on set.Inventory of supplies (PPE, cleaning, etc.).Belongings placed in vehicle or designated area.
-
On Set PrepDESCRIPTION:Rigging talent with lavs, preparing equipment for shootPEOPLE:Sound and Assistants, TalentLOCATION:On setRISK:Sound Tech and Talent in close contact for wiring lavs, etc.RISK MITIGATION:PPE is worn when laving actors (mask/shield, gloves) and disposed of immediately.Single person designated for interacting with talent throughout shoot.
-
ShootDESCRIPTION:Any activities during shoot dayPEOPLE:Sound and AssistantsLOCATION:On setRISK:Sound Crew in close contact with talent during filming.Transfer of equipment.RISK MITIGATION:Scenes are rehearsed and Boom Op is able to secure a safe path.Any gear handed off is sanitized before and after use.Any adjustments to talent mic gear should be done off set.
-
WrapDESCRIPTION:Load-out, removing lavs, sanitizing gear safelyPEOPLE:Sound and Assistants, TalentLOCATION:On setRISK:Infected equipment from shoot placed on truck or touched by crew.Infected equipment returned to vendor.RISK MITIGATION:Lavs, headphones, booms are given special attention when disinfecting.Wipe down each piece of equipment at the end of each day.Keep designated roles for runner, truck, sanitization.Secure process for loading out.Reduce paper on set (timesheets and waivers) by sending in advance or digital solution.No shared pens.
-
ReturnsDESCRIPTION:Sanitizing owned gear and cleaning/returning any rentalsPEOPLE:Production, SoundLOCATION:VendorsRISK:Driver coming into contact with virus between shoot and returns.RISK MITIGATION:Request proper health procedures are upheld by rental house.Do not stop or see others between wrap and returns, to avoid risk of infection (e.g. gas fill up).Wear proper PPE and sanitize if filling up, and during the return process.
-
-
Wardrobe
-
Brief / PrepDESCRIPTION:Wardrobe team briefed on project and confirmedPEOPLE:Lead Stylist, Assistants, Seamstress/TailorLOCATION:HomeRISK:Not following protocol.RISK MITIGATION:Train and educate on PSS overall and department specific protocol.Ensure assistants/teams are trained and following protocol.Secure PPE needed for process until shoot day.
-
ShoppingDESCRIPTION:Pulling/purchasing options for talent wardrobePEOPLE:Stylist & AssistantsLOCATION:Clothing Retailers, Online, and Costume RetailersRISK:Self infection at retailer or during travel.Handling infected items during pull.Providing talent with infected clothing.RISK MITIGATION:Pull done remotely through photos (retailer or online) before purchase wherever possible.PPE (gloves/masks) during any in-person pulls.All items sanitized and cleaned thoroughly and bagged before any handoff.
-
RentalsDESCRIPTION:Pulling options for talent wardrobePEOPLE:Stylist & AssistantsLOCATION:Costume Rental HousesRISK:Self infection at retailer or during travel.Handling infected items during pull.Providing talent with infected clothing.RISK MITIGATION:Pull done remotely through photos provided by rental house.In-person pulls avoided wherever possible - pickup selects from photo pull bagged and washed immediately.All items sanitized and cleaned thoroughly and bagged before any handoff.
-
Fuelling / TravelDESCRIPTION:Any travel during production prep and shootPEOPLE:Stylist & AssistantsLOCATION:Shopping Travel, Fitting Transport, Travel to/from SetRISK:Infection risk during gas station visits.Limited physical distancing with multiple people in one vehicle.RISK MITIGATION:PPE during any stops, safely discarded before re-entering vehicle.No more than one person per vehicle (or two in large vehicle).Schedule any stops and plan ahead with PPE, wipes, etc.
-
FittingDESCRIPTION:Pull assessment and talent fitting for approvalsPEOPLE:Stylist, Assistants, Talent, Agency/ClientLOCATION:Production Office/RemoteRISK:Talent/Stylist touching infected clothing during fitting.Violating physical distancing during fitting.RISK MITIGATION:Wardrobe options provided to talent at home when possible, and options shared via photo or video by talent.If in-person is unavoidable, bagged and cleaned wardrobe left in fitting area for talent.Talent seals all wardrobe when removed in a bag for cleaning.PPE worn by stylist if any adjustments made or needed to touch talent.All wardrobe removed from fitting in sealed bags, washed immediately.Client/agency view talent remotely or at a distance (e.g. outside boardroom).Stagger fitting schedule if in person to have only one talent on site at a time.
-
PrepDESCRIPTION:Any preparations for wardrobe on set and shoot dayPEOPLE:Stylist, AssistantsLOCATION:Home/StudioRISK:Infected clothing brought on set.Missed protocol on set by team.RISK MITIGATION:Any clothing (approved and back-up items) for set is cleaned, bagged, and sealed for shoot.Further consideration required for delicate or vintage items - should be isolated after rental and sealed.Schedule reviewed to plan wardrobe needs throughout day and talent flow.Protocol for shoot day reviewed with wardrobe team.Any specific needs communicated in advance to Producer/PM.Holding area and fitting area confirmed with PM/Locations and any needs flagged.Limit people on set by only allowing essential roles (ie. less assistants on set).Any talent supplied wardrobe must be cleaned and bagged before coming to set, especially extras.
-
ArrivalDESCRIPTION:Check in and set up for shootPEOPLE:Stylist, AssistantsLOCATION:On setRISK:Infected individual permitted on set.Crowding in wardrobe area and physical distancing violated.RISK MITIGATION:Check-in process with temperature check, screening questions, and liability waiver to screen anyone who may be sick.PPE provided and protocol reviewed with check-in person.Staggered arrival time to avoid crowding.Wardrobe prepped for morning - sealed wardrobe left in talent area.
-
Dressing & ChangesDESCRIPTION:Styling talent including dressing, changes to look, adjustmentsPEOPLE:Stylist, Assistants, TalentLOCATION:Wardrobe & Talent Holding Area On setRISK:Overcrowding between wardrobe/talent.Transferring items, or being close to talent.RISK MITIGATION:Approved talent wardrobe sealed and bagged, left in fitting area in a staggered schedule to dress.Alternate/backup items and accessories sanitized and bagged.No transfer of items - if something comes off an actor it goes into a wash bag and is not used by anyone else.PPE for anyone handling clothing.Any adjustments (clamping, pins) needed require PPE and only one person.Limit number of people in the area - one stylist and one talent only.Cross-departmental work must be staggered - should never have HMU, SFX, wardrobe, or sound all processing one talent at the same time.
-
Edits / On SetDESCRIPTION:Live changes to look or adjustments neededPEOPLE:Stylist, Assistants, TalentLOCATION:On setRISK:Touching talent when making adjustments.Handling worn clothing when changing look.RISK MITIGATION:Avoid touching talent during adjustments and direct them to do themselves (e.g. fix collar, tuck in shirt, etc.).PPE worn if taking any items from talent (removed layer/accessory) or making adjustments (pins, clamping, etc).Any items removed from look to be bagged on set and sealed immediately.Any backup items used must be from a bag confirming fresh sanitization.Wardrobe stylist should stay off set and in wardrobe area.If a change is needed, talent should return to wardrobe area instead of stylist bringing item to set.
-
WrapDESCRIPTION:Load out and wrap activitiesPEOPLE:Stylist, Assistants, Talent, ProductionLOCATION:On setRISK:Disposing/sanitizing worn clothing.Closing wardrobe area, loading out inventory.Timesheets and receipts handoff.RISK MITIGATION:Worn wardrobe placed in bag by talent upon removal.Any wardrobe handled with PPE and no combining of worn/sealed clothing.Talent arranged to keep wardrobe wherever possible to avoid returns.Physical receipts minimized for PM wrap - submit scans and keep hard copies to provide 7+ days after scanned and sealed.
-
ReturnsDESCRIPTION:Returning rentals and disposing of unused wardrobePEOPLE:Stylist, Assistants, ProductionLOCATION:Rental Houses, Production OfficeRISK:Contaminated clothing not disposed of properly.RISK MITIGATION:Any rentals worn remain sealed and returned to rental house for cleaning.PPE worn when handling any bags.Clean, unused clothing returned if possible and safe to do so.Unused or non-returned clothing NOT returned to production office.
-
06/02/2020
One by one, because of the COVID-19 pandemic, many of the companies where I coach have decided to close their offices and ask all of their employees to work remotely.
As an executive coach who coaches CEOs of startups as well as Fortune 500 companies, I’ve often helped my clients think through a crisis and regularly work with them in maintaining alignment in a remote environment. Now as the world faces this pandemic, both of these topics are critical for everyone.
Right now it’s important for you as a leader to proactively keep everyone connected and on the same page and ensure that the business is moving forward as best it can in this new situation. The best way to do that is to carve out a daily meeting as a “virtual situation room.” Here’s how to do that.
Choose who should be in your situation room. If you have an established leadership team, those are probably the right people. Some of the CEOs I coach have sprawling leadership teams that extend into the double digits. If that’s the case, you probably have a subset you turn to for their judgment because they have the largest scope of responsibility. Keep this group to less than 10 if you possibly can.
Convene a mandatory call at the same time every day.Your goal is to keep everyone feeling connected and up to speed. You can do this by having a daily check-in. You should ask everyone to prioritize this time and work other things around it. Having it at the same time and daily keeps it simple and makes it a ritual. During times of stress and anxiety, rituals serve a touchstone to calm anxiety and create community – both sorely needed right now.
Get personal. When you are trying to do team building remotely, some amount of personal disclosure is important. First of all, use video so everyone can see each other. Start the meeting with a simple check in. Everyone should take 2 minutes to say how they’re doing or to share a personal story. It’s grounding and it’s important to maintain team spirit.
Situational updates. The next agenda item is to share any information you have about your team, your company, or the events unfolding in the outside world. The events related to the pandemic are unfolding rapidly. Pooling data you have gleaned will help everyone stay up to date.
Updates on your plan. Every leader should have a plan that they are working on with their employees. There may be plans which reflect business as usual. There are certainly plans around business continuity and pivots related to the crisis. All of these should be clear and documented in a centralized virtual drive.
Given the dynamic nature of this crisis, looking at the plans every day is a good practice even though they may not change much day to day. Everyone can weigh in with a simple system: green – on plan; yellow – off plan but with a way to get back on plan; red – off track with no way to get back on track.
This is not the time for trouble-shooting. Each leader should just give a brief explanation of problems and ask for help from the people who can give it. They should then connect after the meeting.
Further discussion. Is there anything else critical that you haven’t covered? Talk about it here.
Close. Once again, use ritual to create community. Leaders also have to convey hope. End this meeting the same way each time with an inspirational quote or a specific phrase that resonates with your whole team, like “we got this” or “keep going and keep learning.” This might take a little courage, but try it.
Post-meeting. Ask your war room team to leave 30 minutes after the meeting free. You may have uncovered a specific problem to solve or talk through. If the entire team leaves the next 30 minutes free, they can all use that time to connect with each other immediately and efficiently. Having that block of time set aside is also important in case the meeting goes over.
Cascade information to others immediately. After that hour, it’s critical for your leaders to pull their Key team members together and communicate with them. Their meetings can have a similar format and the daily cadence should be the same. That prevents anyone feeling like they don’t know what’s going on. When people are all working remotely, especially during a crisis, it’s essential that people feel like they are in the know and that they are not surprised. There’s enough uncertainty around; as a leader your job is to create clarity where you can.
Debrief and adapt. How is this meeting working? Things are in flux right now, and your business and personal situation may change. Adapt this meeting to be the most useful for you.
Use these steps to create your situation room as you adapt your business and your leadership style to the new normal.
06/02/2020
From the evidence so far, the COVID-19 virus can be transmitted in ALL AREAS, including areas with hot and humid weather. Regardless of climate, adopt protective measures if you live in, or travel to an area reporting COVID-19. The best way to protect yourself against COVID-19 is by frequently cleaning your hands. By doing this you eliminate viruses that may be on your hands and avoid infection that could occur by then touching your eyes, mouth, and nose.
Cold weather and snow CANNOT kill the new coronavirus.
There is no reason to believe that cold weather can kill the new coronavirus or other diseases. The normal human body temperature remains around 36.5°C to 37°C, regardless of the external temperature or weather. The most effective way to protect yourself against the new coronavirus is by frequently cleaning your hands with alcohol-based hand sanitizer or washing them with soap and water.
Taking a hot bath does not prevent the new coronavirus disease
Taking a hot bath will not prevent you from catching COVID-19. Your normal body temperature remains around 36.5°C to 37°C, regardless of the temperature of your bath or shower. Actually, taking a hot bath with extremely hot water can be harmful, as it can burn you. The best way to protect yourself against COVID-19 is by frequently cleaning your hands. By doing this you eliminate viruses that may be on your hands and avoid infection that could occur by then touching your eyes, mouth, and nose.
The new coronavirus CANNOT be transmitted through mosquito bites.
To date there has been no information nor evidence to suggest that the new coronavirus could be transmitted by mosquitoes. The new coronavirus is a respiratory virus which spreads primarily through droplets generated when an infected person coughs or sneezes, or through droplets of saliva or discharge from the nose. To protect yourself, clean your hands frequently with an alcohol-based hand sanitizer or wash them with soap and water. Also, avoid close contact with anyone who is coughing and sneezing.
Are hand dryers effective in killing the new coronavirus?
No. Hand dryers are not effective in killing the 2019-nCoV. To protect yourself against the new coronavirus, you should frequently clean your hands with an alcohol-based hand sanitizer or wash them with soap and water. Once your hands are cleaned, you should dry them thoroughly by using paper towels or a warm air dryer.
Can an ultraviolet disinfection lamp kill the new coronavirus?
UV lamps should not be used to sterilize hands or other areas of skin as UV radiation can cause skin irritation.
How effective are thermal scanners in detecting people infected with the new coronavirus?
Thermal scanners are effective in detecting people who have developed a fever (i.e. have a higher than normal body temperature) because of infection with the new coronavirus.
However, they cannot detect people who are infected but are not yet sick with fever. This is because it takes between 2 and 10 days before people who are infected become sick and develop a fever.
Can spraying alcohol or chlorine all over your body kill the new coronavirus?
No. Spraying alcohol or chlorine all over your body will not kill viruses that have already entered your body. Spraying such substances can be harmful to clothes or mucous membranes (i.e. eyes, mouth). Be aware that both alcohol and chlorine can be useful to disinfect surfaces, but they need to be used under appropriate recommendations.
Do vaccines against pneumonia protect you against the new coronavirus?
No. Vaccines against pneumonia, such as pneumococcal vaccine and Haemophilus influenza type B (Hib) vaccine, do not provide protection against the new coronavirus.
This virus is so new and different that it needs its own vaccine. Researchers are trying to develop a vaccine against 2019-nCoV, and WHO is supporting their efforts.
Although these vaccines are not effective against 2019-nCoV, vaccination against respiratory illnesses is highly recommended to protect your health.
Can regularly rinsing your nose with saline help prevent infection with the new coronavirus?
No. There is no evidence that regularly rinsing the nose with saline has protected people from infection with the new coronavirus.
There is some limited evidence that regularly rinsing nose with saline can help people recover more quickly from the common cold. However, regularly rinsing the nose has not been shown to prevent respiratory infections.
Can eating garlic help prevent infection with the new coronavirus?
Garlic is a healthy food that may have some antimicrobial properties. However, there is no evidence from the current outbreak that eating garlic has protected people from the new coronavirus.
Does the new coronavirus affect older people, or are younger people also susceptible?
People of all ages can be infected by the new coronavirus (2019-nCoV). Older people, and people with pre-existing medical conditions (such as asthma, diabetes, heart disease) appear to be more vulnerable to becoming severely ill with the virus.
WHO advises people of all ages to take steps to protect themselves from the virus, for example by following good hand hygiene and good respiratory hygiene.
Are antibiotics effective in preventing and treating the new coronavirus?
No, antibiotics do not work against viruses, only bacteria.
The new coronavirus (2019-nCoV) is a virus and, therefore, antibiotics should not be used as a means of prevention or treatment.
However, if you are hospitalized for the 2019-nCoV, you may receive antibiotics because bacterial co-infection is possible.
Are there any specific medicines to prevent or treat the new coronavirus?
To date, there is no specific medicine recommended to prevent or treat the new coronavirus (2019-nCoV).
However, those infected with the virus should receive appropriate care to relieve and treat symptoms, and those with severe illness should receive optimized supportive care. Some specific treatments are under investigation, and will be tested through clinical trials. WHO is helping to accelerate research and development efforts with a range or partners.
03/25/2020
It is the responsibility of the employer to maintain a safe working environment for you. If you are currently working on a production or when you do return to the set, personal care can also help in keeping everyone safe during this time of abundant caution
Tips For Members In The Workplace
- Respectfully, refrain from shaking hands or hugging anyone.
- Avoid touching eyes, nose and mouth.
- Cover your nose and mouth with your elbow or a tissue when coughing or sneezing.
- Use a 60% alcohol-based hand sanitizer if you are not able to access a sink for handwashing.
- Carry your own pen so you can sign paperwork.
- During breaks on set, take a moment to wash your hands. In fact (being mindful of production), plan to wash your hands hourly and more, if needed.
- When allowable, get your own food and water from craft services and/or the lunch line, and practise social distance from others while dining.
- Bring your own makeup brush or sponges.
- Bring wipes for your trailer or work space door handle and/or frequently touched surfaces.
- Do not eat unpackaged foods that others may have touched unless it is fruit or vegetables that can be washed in soapy water. Craft services should make available disposable gloves for use in the craft services area, but if not available make sure to wipe off any boxes, bags or other items you take with you before opening and eating/drinking and wash your hands before and after you do so.
- Consider bringing reusable items for personal use such as water containers, coffee mugs, straws and utensils.
- Because it is unknown how long the virus can remain on porous surfaces like fabric; costumes & wardrobe departments have procedures for the cleaning and sanitizing of those items. Ask the costumers to explain or provide a copy of those procedures and ask whether the items you are wearing been cleaned and sanitized.
- Opt for digital call sheets, production reports and contracts when possible.
- Have forms that require your signature emailed to you.
- Dancers should be diligent that set pieces they are being asked to interact with and all surfaces they are being asked to dance on and touch have been cleaned and sanitized.
- Wipe down any props before and after you use them.
- Background performers should refrain, if possible, from eating/drinking prop food/drinks and ensure that the bottles, glasses, plates and utensils have been properly sanitized by the prop department.
- With reports that the virus can survive up to four hours on copper, up to 24 hours on cardboard, and up to two to three days on plastic and stainless steel, it would be a good preventative measure to wipe off the refrigerator, microwave, water dispenser and coffee machine handles as well as other non-porous surfaces before and after touching them.
- Don’t gather in large groups.
- Practice social distancing — keep 6 ft. away from people to the extent possible.
- Precautions should be used if asked to participate in large crowd scenes and refrain from lingering in crowded holding areas unnecessarily.
Hair and makeup artists on set are trained professionals who observe strict hygiene practices. For your own comfort, you should feel entirely comfortable asking for the following:
- Makeup should be decanted onto a clean mixing palette prior to application.
- Single-use disposable applicators should be used for anything that cannot be decanted.
- Makeup brushes and tools should be cleaned with alcohol between uses.
- Hairbrushes and tools should be sterilized between uses.
- Fresh towels should be provided.
- Gloves or no gloves? The experts disagree on this one, with one camp contending that gloves should be used and the other contending that taking gloves on and off actually creates more risk. Everyone agrees, however, that gloves or not, thorough handwashing between clients is a must! Don’t be afraid to inquire (and, if necessary, insist) that your makeup artists and hairstylists wash their hands before touching you, whether or not they are wearing gloves.
You have the right to advocate for your own safety. Be alert to circumstances that would expose you to additional risk and contact the union if it does not appear that producers are taking reasonable measures to mitigate the risk of exposure. You should feel entirely comfortable asking for the following:
- Access to handwashing/sanitizing facilities.
- Craft services provide disposable gloves and to use sneeze guards and covered chafing dishes for unpackaged food and/or self-service stations.
- A set free of visibly sick persons.
- Wardrobe personnel to confirm that they have washed their hands since their last fitting.
Credit: https://www.sagaftra.org/safety-tips-sag-aftra-performers
03/25/2020
In December 2019, the Chinese authorities notified the world that a virus was spreading through their communities. In the following months it spread to other countries, with cases doubling within days. This virus is the “Severe acute respiratory syndrome-related coronavirus 2”, that causes the disease called COVID-19, and that everyone simply calls Coronavirus. What actually happens when it infects a human and what should we all do?